In addition to c-era's reply, I would like to add that you could also write a Perl program to read your customers' email messages and put the data into the appropriate text file(s), thus saving you considerable effort each time new data arrives.
This is assuming, of course, that there is a somewhat consistent template or format in which you receive your data.

Yes, this is also what I would like to do. Could I just read the e-mail then start processing from there with out putting into a textfile first? Another thing that I didn't make clear above was that the two main files (sorted by state & job) are already built, and the new information will be added as a row in a pre-existing table. Perhaps I could post urls of sample pages, and a sample e-mail (which comes from a database, so they're all the same).

andy j.