Re: Digital Document Capture

Thanks for all the replies but i appear to have confused you all somewhere.

The documents all start in paper form. Not digital. The cover sheet would also need to be in paper form not digital so that they could join it with which ever set of documents they want to transfer.

So I start with all paper, and scan it to email (using an HP 4100mfp). There is no computer attatched to the MFP to attatch any form of digital document.

I've been searching and have found some Barcode recognition software that i may try, since barcodes still seem to be the only safe way to put the info on need on a peice of paper and have it read by the scanner. Currently they do send each batch to its own email address, but that has its own limitations and downfalls.

Thanks again!

___________
Eric Hodges

Comment on Re: Digital Document Capture

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Re: Re: Digital Document Capture by Zero_Flop (Pilgrim) on Aug 14, 2003 at 06:17 UTC
To not sure if this would work for you, and I may be way off base but how about this. Your current system is, sort->scan->send. And you are trying t simplify the send step. This appears to be the simplest step. Now if if you really want to get crazy how about this. scan->PDF->Bayesian filters->send Here as the paper docs arrive they are immediately scanned as PDF. Then using one of the PDF modules you pull the text out and send it through a series of Bayesian filters to determine where they should go. The PDF file is then attached into an email or loaded into a db based on the characteristics in the file. (The text version is only used for the Bayesian filter, and is discarded as soon as you deal with the PDF.) This reduces the workload of the sorters to just scanning the files.	[reply]
Re: Re: Re: Digital Document Capture by eric256 (Parson) on Aug 14, 2003 at 15:04 UTC
Would be great. Unfortunatly the sort part of the process includes more than just sorting. Often there are human actions (phone calls, scheduling, etc) that need to take place, and most of the documents are hardly legible (hand writting, doodled on, faxed many times, etc) to humans, let alone computers :-( ___________ Eric Hodges	[reply]